Showing posts with label Business Finance. Show all posts
Showing posts with label Business Finance. Show all posts

Tuesday, 7 March 2017

Business Finance | Paperless Or Just Less Paper?

Supporting image for a Bob Shepherd Associates LinkedIn Article: Paperless or Just Less Paper?

Business Finance | Paperless Or Just Less Paper?

In the 1980s we were promised a paperless office. I am not the best at technology but I have some of the tools and make an effort. Nevertheless, I have just spent 2 days sorting through some of that stuff that has accumulated. In the old days there was a pile on the end of the desk. ‘That’s interesting, I’ll read that later’ sort of pile. I have a pile like that and I have the equivalent in e-newsletters and emails as well.

When it comes to reading masses of text on screen I hunch up and eventually go to sleep. I need to make notes to keep myself awake and interested. So I still have masses of paper…

My Bank wants me..... To Read the full LinkedIn Article by Bob Shepherd Associates, just click here.  Simple really

Monday, 6 March 2017

Business Finance | Alternative Investments

Business Finance | Alternative Investments

In recent times the alternative investments markets have received more attention and publicity. There are realistic markets in Diamonds and Wines, Stamps and coins as well as Gold and other metals, Fine Art and Antiques and Classic Cars.

You can have an investment in Wines for example, have the broker store it for you and never actually lay eyes on it. If you are cold blooded about it and study the 'form' you can make money from these things. In a more casual way you can watch the TV programmes and see what excites you. if you are a collector by nature you will probably have an idea what your own collection is 'worth'. Always become knowledgeable before you step in and commit your savings. 

Business Finance | No System

Business Finance - No System

"46% of small businesses apparently have no idea how much they are owed or how much they owe."

I have met some of them but I have to admit being surprised at how high the figure appears to be.
‘Surely that is basic?’  To read the full LinkedIn article by Bob Shepsherd Associates, just click here.  Simple really.

Wednesday, 26 October 2016

Business Finance | Size doesn't matter

The FSB  (Federation of Small Business) has data that suggests businesses with less than 9 people are less likely to secure main stream finance. As with any data that needs interpretation.

Do Banks prefer larger businesses? In a way, yes.




Tuesday, 20 September 2016

Business Finance | Bank's can't do it anymore

Business Finance | Banks can't do it anymore

There was a time when the sensible way for a respectable small business to finance the ups and downs of their developing cash flow requirements was to trip down the bank with their figures and see a friendly Bank Manager who knew them, understood their business and had the discretion to assist them sensibly and proportionately with an overdraft.

There were rules about this. With a long climb up the specialist ladder behind him (mostly a him) he knew how to assess the risk and how to apply the brake when required through monitoring, understanding and sensible appreciation of what the customer was trying to do.

And then the system changed.  To read the full LinkedIn article, click here.

Wednesday, 25 November 2015

How To Avoid Alientating People During a Presentation


How To Avoid Alientating People During a Presentation


Do you feel obliged to have a presentation for that little talk?
You need to demonstrate a command of your subject and yourself, but there is more to this than having a comprehensive set of slides.
There will be times, though, when you’re in front of an audience or a group and actually need some other presentation aid. It could be worthwhile using a flip chart or some props. How about standing up and winning them over with strength of personality? Humour is more powerful than statistics.
This post by Bob Shepherd contains some insightful thoughts around achieving a successful presentation. Remember you are taking the audience on a journey. Don't lose them! “Click this link to read the full article, on LinkedIn” 

Monday, 22 June 2015

Who needs a cash forecast?

The Answer should be:  We all do!

Do you use a diary for your appointments and important things to do? Without a diary how would you know where you are meant to be and where you are going? Do you have a Cash Flow Forecast? No?

Well, it’s the same with a Cash Flow Forecast. Done properly and set up as the important planning tool it should be and you will wonder how on earth you managed beforehand. The truth…you didn't!

You will be amazed how useful it will be and how you will feel ahead of your own destiny. The term ‘Cash Flow Forecast’ is one that is trotted out and has lost some meaning. Each word is important.

‘Cash’ – This is not an Accounting exercise. Things like VAT belong in the CFF and the ‘bottom line’ (which is probably where it came from) represents the balance of your bank account.

‘Flow’ – This is not a Budget. that is a sum of money allocated to some purpose and divided by (say) 12 to show what is needed to save up perhaps or allocate in some way. The CFF gives you a flow of funds that reflects all the vagaries of business with seasonal variations and other cash ups and downs that you need to watch, including the quarterly VAT payment for example.

‘Forecast’ – it’s looking ahead. You can enter a planned sum of expenditure on equipment for example at a certain point and see if it works. Get it wrong on paper, it is much less damaging than getting it wrong in reality. The CFF will show you what expenditure is needed to support what level of sales and vice versa.

One last foundation stone: It is not to be left, once done. Re-do, review within 3 or 4 months and you will always have a plan for a year or two ahead. So valuable, you will wonder how you ever thought it was acceptable to do without.

If you think I'm talking sense but need some guidance?  Give me a call or drop me an e-mail, I'll be happy to help.

Bob Shepherd Associates - #BusinessBuilder - #BusinessIdeas
07747758596
mail@bobshepherdassociates.co.uk
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Wednesday, 20 November 2013

Understanding!

Every so often I get enquiries about business funding. Very often they fall at the first fence by some basic misapprehension. It appears that everyone thinks their own good ideas are bound to be supported by everyone else and of course this is not so. 
At the back of my mind there is always the possibility of fraud or money laundering as well but where a genuine introduction is made the first tick in the box is there and we can proceed to examine the case.  
The latest one illustrates the point. It happens to be a large project enquiry but the same principles apply in some degree no matter what size or flavour it is. In this case I received a call from a colleague in Hampshire who introduced himself and said he had clients in Australia wishing to buy a substantial industrial complex involving a copper mine and wanted to raise funding. 
The first question springs up! Why raise money here when they are based and the project is based in Australia? The answer appears to be a difference in interest rates I am told. Well in the scheme of things the pricing and the interest rates are minor issues at this stage. So the query has started from the wrong direction. Like the Irish Directions - "I wouldn't go from here!" I am also told rthe facility is managed poorly and the new owners can do so much better.
At this point I know very little about the project and nothing about the clients, except that they are chasing a rainbow. The correct advice is to ignore the attraction of cheaper money elsewhere, raise the money locally, where they know the area, can go and see the project and can check the local clients easily. Argue for the best deal of course and take up the business. After a couple of years when they have proved it's a go-er they can look outside for a fresh approach to funding, bearing in mind the servicing of a foreign loan will be more expensive to manage. 
So what just happened here? With 3 basic facts at my disposal I already knew the whole thing was a non starter. I can extrapolate that and deduce some more about the clients and their advisers. The credibilty gap is there and incidentally the possibility of fraud has not been completely dismissed. 
Bob Shepherd Associates has many years experience of evaluating businesses. With a small new micro business or a large funding application the underlying rules have to be there and making sense. A gap in credibility or resources or people is going to show and if I can not mend the gap then others will see it too. The strategy and the credibility of the idea is the foundation on which the substance is built. Building business is what we do. 

Monday, 2 September 2013

Cash Flow Forecast

(Reference : This is the text of some notes I wrote for a course for the Wales European Funding Office)
"Cash Flow Forecast" is one of those phrases used frequently in business, without thinking.  The words cash, flow and forecast are all equally important and point to a different aspect of the exercise.
Cash is not an accounting exercise.  Some things have a material effect on the viability without ever appearing in the accounts.  VAT is a prime example.
Some things do not belong in the cash flow, such as depreciation, and reserves set aside.
The figures represent cash - when it goes in and out and not when it is supposed to go in and out.  Invoices for example, may not get paid for 2 or 3 months.
It is not a budget.  A budget is a sum of money set aside and divided up into months perhaps, or some other useful period.
It is a forecast.  It represents what we think now at the start, with our best educated estimate of what is going to happen for the next year or two.
A one year forecast is very useful.  Two years may be useful to show a longer term breakeven estimate.  Three years is probably guesswork extrapolation and five years is very unreliable indeed.
The forecast should be done at the beginning and again after 3-6 months. That way you always have an up to date best estimate for the next year or so.  It is no good waiting until the end of year one and then deciding it was inaccurate.  Its value deteriorates quickly and needs frequent revision in the light of present knowledge.
It is a planning tool.  It is much better to get it wrong on paper and show it does not work rather than to do so in reality.
As long as it has not provided unrealistic figures, it can show how many sales or what income is required to support a level of expenditure.  It can show what a particular level of income can allow us to spend.
It is a very useful tool! 


Wednesday, 2 January 2013

The Thinking Is Fundamental


I do business building and I do business finance. The two have much to do with each other. When you go to the Bank for finance the thinking required is much the same as when you start a business or want to take a business on further.The considerations to demonstrate the worth of the business, what is to happen next and why you are the one who can implement it are aligned closely with the requirements for the Bank. That is putting it simply but the business fundamentals are there. Similarly, in going for an Investor, or some other finance or support by anyone the same basics apply. They want to know who you are and why you think this is a good idea. What you say next makes or breaks it. When a business starts the owners eye is on these things so far as experience and knowledge allows. When the business has been going a while the focus is different but still the same basics apply. Having an external consultant with a knowledgeable perspective from outside the business is worth its weight, and worth a fee. The saving in time, money and energy will be significant. At Bob Shepherd Associates we make a speciality of putting businesses together with balance and proportion so that it is all tuned to the same note. Get practical help at a reasonable cost and Build your Business!

Monday, 11 June 2012

A Bankable Proposition

I have been approached to assist in finding some finance. It serves as a good example for one major problem in cases like this. In this example the basic business is a substantial farm in Southern Ireland that wishes to clear some existing loans and finance a new building as well. 
The business' Accounts show some evidence that he can meet the cost of finance from his current trading but we are going to have to explain the position with these existing loans. I can think of a couple of scenarios where that might be okay still, but we need to establish why they can't raise the money locally as would be expected. 
If he is in dispute and can explain reasonably that is one thing. If he is in trouble financially that is another. The Accounts look reasonable but we are also told he has not made payments to the 2 biggest lenders in the last year. 
The basic question will always be – why does he want to borrow in the Uk rather than locally? There have to be good reasons and a sound background or no one will touch it. If local people won’t touch it why should anyone else? That’s the thinking. We have to explain around that with sound arguments.
Any thought that the local lenders are pressing or are chasing probably wrecks any chance that we can raise money to clear the existing borrowings let alone new money as well. 
Bob Shepherd Associates has the experience and background to turn a proposition into a bankable approach, but only if it is reasonable!

Monday, 5 March 2012

Things Ain’t What?


To a large degree the traditional Bank Manager has ceased to exist. Some Twenty years ago the main stream banks split 'retail' and their 'commercial' business and headed pell mell for Business Managers working separately. Later this was refined accounting for size of business, and then they realised that they had quite large accounts that didn't actually borrow much but were still worth looking after. That meant a mix of targeting responsibilities based on Turnover as well as Lending came about. This coincided with a cultural swing towards sales in a cynical and robust way that they had never done before. 
In many cases this meant the idea of service first went out the window (and is the basis of all the claims for PPI (Loan Insurance selling) that we have seen lately). At the same time many bank people couldn't, or wouldn't swallow the change in philosophy and took the opportunity to leave. This suited the Banks anyway because the retail/commercial split facilitated centralisation of just about every function one by one, leaving the High Street premises to function as little more than cashing shops. 
The idea was to create 'centres of excellence' with a concentration of skills. This achieves an economy of staff needed to push a processing system. That was fine for a while as everyone knew all about the processes anyway, but as time went by the centres began to believe that the branch folk knew nothing about what they did while the branch folk realised that the centres didn't care about them or their customers much, as they had their workflow problems to worry about and anyway they didn't have to actually look at the customer. 

Training need 
New people appeared in branches and business manager roles so a giant 'training need' opened up with anyone facing customers having to go on an ' awareness course ' to know what to expect and how to service it for the banks' systems. The more this happens the less they know by experience. The 80/20 rule applies in shovel loads. If your case is at all unusual or requires a little interpretation, and doesn't quite fit, then you will have a major problem on your hands to get past an initial negative reaction . 
A few of the old school managers are still out there but since the Banks were shedding staff at a colossal rate with their centralisation, many of those who are still there are those with a survival instinct. They may know their stuff still but they are subject to the targets and sales pressures and the latest flag waving new ideas that their younger colleagues have in their little folders. 

Clip Board Thinking
In ten years time or less there will be nobody who came up through the old pyramid structure and has all round experience including processing, cash handling, security (collateral security for loans that is), investments and trustee work, administering a business (ie - the ‘Branch’ which was largely a business in the local community) along with staff management, premises, alarms, credit balances, lending and credit control, reporting and putting together applications plus all the business experience out there etc . 
Most of the modern bank staff wouldn’t know what a garnishee order is if it sprang up and hit them. The modern answer will be that they don't need to know, because specialist departments exist to deal with these things. And so the circle is perpetuated. Or perhaps it’s a downwards spiral. The less a customer facing manager knows (and most of these bear no relation to the public's memory of such a thing), the more he or she has to rely on their clip board training. You can't do that, the computer says no has become the reality and not an excuse. That is especially so in the retail sector. Anything out of the ordinary is referred quickly away to a central processing centre which has no personal interest in sorting it out.   

Customer Loyalty 
In short, the idea that anyone has been loyal to their bank for 30 years is a whimsical throwback and has no currency whatsoever. In the face of an application for finance the bank would have the current flow of entries through the account(s) for a year or so and would take note of the last three years' Accountant's published figures but there it would stop. What a Manager might have recorded as an opinion about a business 5 years ago has no weight whatsoever. In many cases the opinion of the local manager who has actually been to and looked the local business in to eye is a minor tick on the list. 
All this means the business case for whatever is in mind now has to stand alone largely with some comforting references to past records. There has to be a ‘way forward’ and a progressive plan for the exercise contemplated. The old idea of seeing your Bank manager for a little help to get through some choppy waters is a big alarm bell, despite what it says in all the published codes of practice. Do that and you are likely to find you are shouldered into some kind of special care department where specialist managers will look after (nurse) your account at a substantial cost to you in interest or fees with a strict sequence of management activity designed to get rid of the problem or you. 
Things certainly ain’t what they used to be. In some ways that is good. In many ways it is not. Unless there is a major change in attitude and corporate culture the whole set up is designed to get worse. Bob Shepherd Associates has the experience and the contacts to do the best for you with your Bank and if you are under pressure to see how you can get out of the mire.

Thursday, 22 December 2011

Money Gets Everywhere

A lot of people struggle with money. Some of them go into business and struggle with money there too.
One thing you must never do is to shove all your bills unopened behind the clock, as it were. The money gets everywhere in business. It’s the measure of how you are doing, how big you can be and a stream of business consciousness. It is the lowest common denominator for all business.
If you do struggle with money there are some things you can do to get to grips with it. Ultimately you can get someone else to look after your business for you but that is undesirable in many ways. You must retain an overview even if you have a bookkeeper for example. Above that the pricing, the investments, the procurements are all down to your day to day management anyway.
Business Tips 
Some straight forward procedures will take away the mystery, the time wasting and the disasters. Some simple ones for micro businesses are offered below but the implementation is up to you and differs from business to business depending on the number of people involved and the scale of activities.
  • ·         Have on line banking
  • ·         Look at every morning to confirm what is happening
  • ·         Have a list of invoices, with a tick box for sent, paid, chased with the dates.
  • ·         Have a set date or method of getting your invoices sent off
  • ·         Have a set date to chase any outstanding
  • ·         Make sure money is cleared at the Bank before you pay against it
  • ·         Keep all your receipts in a tidy file
  • ·         Keep a note of your mileage in your diary as you go along. Use the trip meter
  • ·         Make sure you have a system for pricing and stick to it

In short just be bothered to keep an eye on it all.
For larger SME businesses the idea is the same but the systems need to be more organised. Even so they do not need to be complicated . Do not be fooled into buying some complicated bookkeeping software that you will struggle to keep up with. I see so many businesses unable to extract reports and information from their computerised bookkeeping I have to wonder if they would be better off with a hand written chart or two.

Bob Shepherd Associates has a background in business money. It's not straight forward and there is no reason why you should already be experienced in dealing with it. There is however every reason why you should pay it attention.